Sharing an App with a User in Power BI

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In this post we will look at how to share an App with a user in Power BI.

Our admin user, MOD Administrator, has installed an app, Sales Analytics for Dynamics 365:

We now need to share this with our user, Alan Steiner. When Alan logs in, he sees no apps:

Back as Administrator, select the App and click Share:

You will see the Share dashboard page. Enter the user to share with, and provide options for:

  • Allow recipients to share your dashboard
  • Send email notification to recipients

Click Share:

Alan will then receive this email:

When Alan clicks on the link or logs into Power BI, he will see the next App:

Alan can also access the app by clicking on Shared with me:

Back as Administrator, if we click on the same Share link we can view who has access and the ability to change permissions:



Carl de Souza is a developer and architect focusing on Microsoft Dynamics 365, Power BI, Azure, and AI.

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