How to Export Power BI Reports to PDF and PowerPoint

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Power BI has an option to export reports to PDF and PowerPoint, which is very useful if you would like to share the reports in a static way with other people.

To export a Power BI report to PDF or PowerPoint, first open the Power BI Report in the Power BI Service:

Next, click File and choose Export to PDF:

You will see the window:

With options Current Values (exports the report in the current state with the filters selected etc) and Default Values (the original report):

Click Export. You may see the message:

A file will be downloaded:

Opening this, we see one PDF page per report page:

Now let’s export to PowerPoint. Select Export to PowerPoint:

We get the same options:

And message:

The file will download:

Opening the file, we see there is also 10 slides, but also a welcome slide with a link to the Power BI report:

From Power BI Desktop, select File->Export to PDF:

You will see the message, with Power BI Desktop cycling through each report page:

And the report will be generated:



Carl de Souza is a developer and architect focusing on Microsoft Dynamics 365, BI, Web, Cloud and Data Science.

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